With so many choices of software to adopt at your organization — including custom-built or modified options — how do you know which one is right for your team? Here’s what to look for.
What Is Productivity Software?
Productivity software is a broad term country email list describing technology that enhances individual or team productivity. There are many different categories within it, allowing you to better organize, track data, schedule tasks, collaborate, communicate, and more.
This software has personal and professional applications. For example, individuals can use it to keep track of and organize their commitments while businesses can streamline workflows and assign responsibilities.
Ultimately, productivity software is supposed to make your life and the lives of your team members easier, allowing you to get more done more quickly and achieve your goals.
Types of Productivity Software
There is a wide array of different types of productivity software. Categories include:
- Business intelligence (BI)
- Calendars
- Checklists
- Communications
- Database management
- Presentation
- Project management
- Resource management
- Spreadsheets
- Task management
- Time tracking
- Word processing
What to Look for in Productivity Software
Reputation
It goes without saying that the software technology can take clothes into incredible directions you invest in should be of high quality. But how can you tell if you haven’t tried it out for yourself?
Some providers may offer you a free trial before you subscribe. That seems ideal, yet it’s still important to look into the reputation of the brand and product, too. Read reviews and ask other leaders and trusted colleagues.
If you’re working with an outsourcing partner to augment existing productivity software or build a new tool from scratch, make sure you study your prospective partner’s portfolio, ask for referrals, and review client testimonials. You should look for evidence that they have experience in your field, as well as a background in building productivity software specifically.
Cross-Platform and Device Capabilities
Your team members will be accessing these important tools at various points throughout the day and from a range of devices, including desktop computers, mobile phones, and tablets. The platform should be accessible from these devices without restriction, so no one has trouble logging in regardless of context.
That’s because employees may need to access critical data from home via their phone, from their computers at work, and even on the go — such as when they’re waiting for an appointment or at the grocery store.
Compatibility
You already have systems, software, and review business programs in place as part of your office infrastructure. You need your productivity software to fit into the bigger picture seamlessly. The point of the tool is to make your life easier, not disrupt your workflow. But if your new tool isn’t compatible with your existing software, it will make your work environment more chaotic, not less.
Take stock of your current platforms. If you’re working with a provider, then you can ask them to do an inventory and ensure that your systems are compatible with one another.
You also want to avoid forcing employees to turn to multiple systems for the same purpose. This will detract from your productivity and cause confusion. The point is to store your critical tools in one, accessible system.
